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Creating Target Candidate Lists

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Throughout this section, example prompts can be copied and pasted into your chat with Kaiya:

Hover over the copy icon on the right of the box and click 👉

A good mental model: imagine Kaiya has access to Google for LinkedIn and for your Invenias CRM.

When you search Google, you get the best results by using words and phrases that are likely to appear on the page you want to find. Kaiya works the same way.

Your search criteria should be a set of terms likely to appear on a single ideal candidate's CV, LinkedIn profile or Invenias record. If you aren't sure what these are, just ask Kaiya to convert your requirements into searches likely to get relevant results.

Because search is iterative, expect to run a handful of focused searches rather than one massive search. Kaiya will make this fast.

Search guidance​

Kaiya's LinkedIn and Invenias searches work best when you follow a few rules:

  • Use a single exemplar per category. One job title, one industry, one location, one qualification. Add more only if the first pass does not give enough strong hits.
  • Avoid Boolean syntax. Do not use ("General Manager" OR "VP") AND "Rail" style queries. Kaiya's search handles intent semantically, not as strict Boolean logic.
  • Do not stuff in synonyms. Synonyms are handled automatically. Adding them often produces worse results.
  • Report and read Kaiya's exact search terms. Kaiya will tell you exactly what it searched for. Use that to understand why a search returned what it did and to refine the next search.
  • Iterate. Run focused searches, then refine based on the results.
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Kaiya can return up to 100 candidates in a single LinkedIn or Invenias search.

Example prompt: Provide Kaiya with your exact search criteria​

You:

Find me 50 candidates in both Invenias and LinkedIn for: CFO, UK, Retail, Chartered Accountant.

Kaiya will begin with one focused search and confirm the criteria it is using, for example:

I'll start by searching for CFO, UK, Retail, Chartered Accountant as search results are most accurate with a single example per category. We can try other combinations after reviewing the results together.

After the first pass you iterate:

You:

Now try VP Finance, UK, Consumer, Chartered Accountant.

Continue iterating until you have a strong long list.

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When searching in countries with multiple common languages, ask Kaiya to rerun the search in the other relevant language. Candidates may have their profile or CV in English, their native language or both.

You:

Now try the same search in Spanish.

Your experience of what to search for will often be stronger than Kaiya's, but Kaiya is an excellent thinking partner. You can provide, or ask Kaiya to produce:

  • Job descriptions
  • Concept candidate profiles
  • Assignment briefs
  • Search specs
  • Profiles of existing candidates or incumbents

You:

Imagine three ideal candidate resumes for the following job description...

You (next):

Now run a search in LinkedIn and Invenias for 100 candidates with the characteristics of the first ideal candidate resume you created.

If you already have a target company list, ask Kaiya to run a focused search per company:

You:

Take the attached list and create individual searches for Chief Information Officer at each company. Search LinkedIn and Invenias and report back after the first batch. Keep a running list of the best candidates.
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Each search produces its own spreadsheet. Once Kaiya has worked through the list, you can ask for a consolidated summary of the best candidates from all the searches.

Getting a single individual's profile​

If you want the full profile of a specific person rather than a list, just ask. Kaiya can fetch full profiles from LinkedIn by URL or ID and from Invenias by person ID.

You:

Get me the full LinkedIn profile for www.linkedin.com/in/snoopdogg.

You:

Get me the full Invenias profile for Snoop Dogg.

Dealing with poor search results​

If the results are not quite right:

  • Ask Kaiya for the exact search terms used. Look for combinations that are unlikely to appear together on a single profile.
  • Expand or contract abbreviations. Try both IT and Information Technology in separate searches.
  • Retarget your search. If you are getting lots of irrelevant results, or too few results, reframe around the strongest ideal-candidate signal and iterate.
  • Check location and seniority. Seniority equivalents and location naming vary by market.
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Kaiya can only return candidates based on the content of their profile. If an attribute is not on the profile, the candidate will not come back even if you know the match is right.

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Use Thinking or Deep Thinking effort for complex, multi-criteria searches, or when you are working at scale across many companies. See Choosing Kaiya's Effort Level.